About this app
CHN ExpenseDesk is the enterprise expense management platform for CHN Technologies. Employees submit a multi-row claim for a trip — food, lodging, ground transport, ticket fare, fuels, kilometres, miscellaneous — and the system enforces per-band and per-tier meal and lodging caps, flags policy deviations, and routes the claim through HR (bill verification) → Manager / Director (approval) → Accountant (clearance). Bills land in Google Drive renamed to the claim number, and a branded HTML voucher is emailed on clearance.
Features
- Multi-row claim authoring across 17+ columns with draft save
- Travel Claim, Reimbursement and Petrol Reimbursement workflows
- Band × City Tier meal and lodging eligibility engine
- Real-time deviation detection and excess-over-eligibility totals
- Per-row HR bill verification with partial verification support
- Manager can approve full amount or eligible amount only
- Accountant clearance with payment method and transaction reference
- Drive-backed bills auto-renamed to <ClaimNumber> - <Type> - <Period>
- HTML voucher receipt emailed on clearance via Apps Script + Gmail
- Three themes: Nordic Frost, Cyberpunk Obsidian and Sunset Amber
FAQs
Every approved CHN employee. Pending registrations are gated until HR or Admin flips approval status to approved.
Eligibility is derived from Employee Band × Destination City Tier. Meal and lodging caps are enforced row-by-row; excess flows to the approver as a separate justification.
The Accountant records the payment method and transaction reference and clears the claim. A branded HTML voucher is emailed to the employee automatically, and the claim archives from the active dashboard after 10 days.
Every uploaded bill lands in a single Google Drive folder via Apps Script, renamed to <ClaimNumber> - <Type> - <Period>.<ext> for clean filing.